Revela Reporting Overview

Evictions

Definition:
A report tracking all tenants currently in eviction status, including key dates, balances, legal status, and communication.

Use Cases:

Monitor eviction progress across properties
Coordinate with legal teams or housing authorities
Identify trends in delinquency or tenant issues
Ensure compliance with local eviction processes

Itemized Damages

Definition:
A detailed list of damages charged to a tenant—usually upon move-out—linked to unit condition reports and tenant charges.

Use Cases:

Document tenant-caused damages for legal and billing purposes
Recover repair costs from deposits or billing
Support fair housing claims with documentation
Provide transparency to tenants and owners

Landlord Verification

Definition:
A document or report used to verify a tenant’s rental history with a landlord or property management company.

Use Cases:

Process third-party rental history requests
Assist tenants applying for new housing
Maintain accurate tenant records
Ensure consistent responses for verifications

Lease Applications

Definition:
A report of submitted lease or rental applications including applicant info, screening status, and approval progress.

Use Cases:

Track leasing pipeline and unit demand
Speed up screening and approvals
Coordinate with leasing teams or site managers
Review application volume and marketing effectiveness

Lease Directory

Definition:
A complete listing of all active, pending, and historical leases, often searchable by tenant, unit, or lease status.

Use Cases:

Quickly find lease details for reference
Monitor lease terms, occupants, and rates
Audit or reconcile lease activity
Support transitions or renewals

Lease Execution

Definition:
Tracks the status of lease document execution—who has signed, who is pending, and if documents are complete.

Use Cases:

Ensure timely move-ins by completing paperwork
Prevent occupancy without signed leases
Monitor e-signature completion
Communicate with tenants or staff to finalize documents

Lease Expiration

Definition:
A forecast of all upcoming lease expirations across properties, including notice dates, renewal status, and tenant decisions.

Use Cases:

Proactively plan renewals or marketing for vacant units
Improve retention through early engagement
Reduce vacancy loss by managing transitions
Coordinate with maintenance for upcoming turnovers

Move In Move Out

Definition:
Logs all upcoming or completed move-ins and move-outs by date, unit, and tenant.

Use Cases:

Manage operational turnover processes
Coordinate cleaning, maintenance, and inspections
Prepare new leases or close out old ones
Communicate scheduling across departments

Rent Roll

Definition:
A core report listing all units, tenants, lease terms, monthly rents, and current rent status.

Use Cases:

Understand income performance across the portfolio
Review occupied vs. vacant units
Report income to owners and investors
Base property valuations on income stream

Rent Roll Analysis

Definition:
An analytical version of the rent roll that includes performance metrics like rent growth, concessions, and vacancy impact.

Use Cases:

Identify underperforming units or trends
Assess rent collection health over time
Guide pricing strategies
Track monthly changes for owners or leadership

Rent Roll Detail

Definition:
A granular version of the rent roll showing per-unit charge and payment activity, lease history, and tenant ledger details.

Use Cases:

Support auditing or accounting tasks
Investigate tenant-level issues
Provide backup for owner reports
Monitor unit-specific financials

Rent Roll With Charges

Definition:
Combines the standard rent roll with additional charges (utilities, parking, pet rent, etc.) for a full income picture.

Use Cases:

Capture total billed income, not just base rent
Assist with budgeting and forecasting
Reconcile against income statements
Report comprehensive billing to owners

Reservations

Definition:
Shows reserved or pre-leased units, including hold deposits, applicant names, and anticipated move-in dates.

Use Cases:

Forecast occupancy changes
Prevent overbooking or leasing conflicts
Track leasing funnel efficiency
Manage short-term rentals or transitional housing

Tenancy Schedule

Definition:
A master calendar of all current tenancies by start and end date, typically visualized by property or unit.

Use Cases:

Coordinate operational timelines
Forecast future availability
Plan maintenance or capital projects around occupancy
Prevent lease overlap issues

Unit Status

Definition:
Report of all unit conditions, including occupied, vacant, under maintenance, or make-ready.

Use Cases:

Get real-time view of property readiness
Speed up unit turnovers
Communicate with leasing and maintenance teams
Drive occupancy strategies

Unpaid Lease Charges

Definition:
List of tenants with outstanding charges related to their lease—rent, utilities, late fees, etc.

Use Cases:

Prioritize collections or delinquency follow-up
Monitor aging balances
Report unpaid rent to owners or board
Automate late notices or fees

Utility Transfers

Definition:
Tracks pending or completed utility transfers between the tenant, landlord, or property management (usually during move-ins/outs).

Use Cases:

Ensure utilities are correctly set up
Prevent billing gaps or surprises
Document responsibility transfer for disputes
Track compliance with lease requirements

Vacancy Schedule

Definition:
Report showing all current and future vacancies, broken down by unit, property, or date range.

Use Cases:

Forecast marketing and leasing needs
Identify problem properties with high turnover
Prepare financial models and budgets
Match inventory with waitlist or incoming demand

Waitlist

Definition:
A report of prospective tenants who have expressed interest in housing and are waiting for availability.

Use Cases:

Prioritize high-demand applicants
Fill vacancies faster with warm leads
Analyze demand trends by unit type
Support compliance in affordable housing programs

Revela Reporting Overview - Leasing